Increase your efficiency with mouse-free use of Excel and save tons of time. Open a project file (display the Open dialog box). It shows a few different ways that you can manually expand and collapse the pivot items in an Excel pivot table. Thanks for any help! If you want to hide the expand and collapse buttons, follow these steps: Did you know that you can use the mouse scroll wheel to expand and collapse the field details in a pivot table? If your keyboard doesn't have one, press shift F10. This article will give you a useful overview of how to expand and collapse rows in Excel. In Excel 2010 you should be able to: Edit: In case you don't have a menu/application key, you may be able to access the context menu by pressing Shift+F10, Once you click on the item that has lower level items available your right arrow expands the lower level items and your left arrow collapses the lower level items, ALT + JT + X to expand the field You can also use the mouse to collapse and expand groups in Excel. You can also use this shortcut to expand all groups in a worksheet. We create two more groups. Expand the selection to the current region (using Ctrl + Shift + 8) Type Alt + O to select the Format menu. Youll get different results, based on the cell youre pointing at, so experiment to see how it works. Advanced Excel The shortcut key to group the data is " SHIFT + ALT + Right Arrow key." First, we must select the rows that need to be grouped. What was the significance of the word "ordinary" in "lords of appeal in ordinary"? Create Calculated Field These pivot table Expand and Collapse buttons let you show or hide the details for a specific item, such as the Bars category (shown below), or an entire field, like Category. To only expand/collapse a single requires a bit of a cheat. This button will help to collapse rows in Excel or you can use the Hide Detail command. I'm interested in Excel 2007 and 2010 shortcuts. CTRL + Function Keys Shortcut 5. Insert new step using+button (after selected step) Maybe I misunderstood what they meant. You will see that three columns (B, C and D) are grouped together. I think you enjoy this article and learn new things. Excel for Finance When using Power BI Desktop, you can press Shift + ? But I'm wondering if there is a way to do it a bit quicker with a keyboard shortcut, as is often the case with expanded trees in other software. ALT + JT + P to collapse the field. Excel Formulas After you set up a pivot table, you can use the plus and minus buttons to show or hide the pivot table details. Can you clarify how your answer adds to the conversation or provides information not already here? You can show or hide the the expand and collapse buttons in a pivot table. I have a pivot table in my spread sheet with 2 fields in the "Row Labels" box. Save a project file. Why are there contradicting price diagrams for the same ETF? How to Convert Excel File to Google Sheets Automatically (3 Ways), How to Create a League Table in Excel (4 Easy Methods), How to Create a Formula Using Defined Names in Excel (7 Ways), How to Copy Array Formula in Excel (3 Easy Methods). When the migration is complete, you will access your Teams at stackoverflowteams.com, and they will no longer appear in the left sidebar on stackoverflow.com. Connect and share knowledge within a single location that is structured and easy to search. Macros & Excel VBA Are witnesses allowed to give private testimonies? " In the above, we have seen how to group the data and row with expanding and collapse options using the "PLUS" and "MINUS" icons. I should be able to use this macro on any pivot table, in any workbook. STEP 1: To expand your field, right click on a part of the chart, and go to Expand/Collapse > Expand Entire Field With just that, your Pivot Chart has now expanded to the Sales Figures per Customer! Let us see the uses and working of keyboard shortcuts. There are more Pivot Table Collapse/Expand tips on my Contextures website. Why am I being blocked from installing Windows 11 2022H2 because of printer driver compatibility, even with no printers installed? Whereas on a Mac computer, the shortcut key to copy a text is CMD + C. 5. Ctrl+Shift+Right arrow key. Ctrl + G OR F5. RIGHT ARROW For an item that has lower-level items displayed, hides the lower-level items. Why is there a fake knife on the rack at the end of Knives Out (2019)? D. First, you can expand and collapse Pivot table fields by double clicking. When you collapse your group a. Stack Exchange network consists of 182 Q&A communities including Stack Overflow, the largest, most trusted online community for developers to learn, share their knowledge, and build their careers. Give it a try! It only takes a minute to sign up. Excel Pivot Table recognizing blank cells ("") in column as text not numbers, Pivot Table: Expand/collapse all rows using keyboard shortcut, Handling unprepared students as a Teaching Assistant. You must have some subtotal rows to apply auto grouping whereas you can apply manually grouping in any case. function onCatChange() { In the screen shot below, Store was added to the pivot table. How To Remove Digits After Decimal In Excel? Expanding and Collapsing Pivot table rows are two main commands in pivot table. This will also expand and collapse the ribbon.