and services, go to documents in the last year, 112 In addition to the PIA issued by HHS in conjunction with its ICR for the approved CCF, the DOT issued a supplemental PIA, further explaining how the eCCF may be used by DOT-regulated entities and the measures that have been put into place to ensure not only the integrity and security of the testing process, but the privacy of individuals subject to testing. has no substantive legal effect. number on the labels/seals. Contact us. What is the difference between a DOT and federal chain of custody form? documents in the last year, 43 Step 3 directs the collector to affix the seal(s)/label(s) to the specimen bottle(s), to date the seal(s) after being placed on the specimen bottle(s), to have the donor initial the seal(s) after being placed on the specimen bottle(s), and to instruct the donor to complete step 5 on the MRO copy (Copy 2). You may view this form on the Department's Web site (http://www.dot.gov/odapc) or the HHS Web site (http://www.workplace.samhsa.gov). has no substantive legal effect. SAMHSA and DOT believe it is more appropriate to provide a variety of terms on the Federal CCF that accurately reflect the different specimen test results that a laboratory may report, such as, invalid result, adulterated, substituted, or rejected for testing. There are three variants; a typed, drawn or uploaded signature. regulatory information on FederalRegister.gov with the objective of D. After the donor gives the specimen to the collector, the collector checks the temperature of specimen within 4 minutes and marks the appropriate temperature box in STEP 2 on the CCF. by the Small Business Administration The collector provides a remark if the temperature is outside the acceptable range. on Register, and does not replace the official print version or the official 04/10/2015 at 8:45 am. Federal Register. When making entries on a paper CCF, use black or blue ink pen and press firmly Collector marks the . Public reporting burden for this collection of information, including the time for reviewing instructions, gathering and maintaining the data needed, and completing and reviewing the collection of information is estimated for each respondent to average: 5 minutes/donor; 4 minutes/collector; 3 minutes/laboratory; and 3 minutes/Medical Review Officer. Information about this document as published in the Federal Register. the current document as it appeared on Public Inspection on The only change from the paper CCF to the eCCF is the mechanism for collecting and transmitting the requisite information. One comment suggested placing the box for the split specimen collection before the box for the single specimen collection. This information may also be disclosed to a court where necessary to defend against a challenge to an adverse personnel action. Walter F. Vogl, Ph.D., Drug Testing Section, Division of Workplace Programs, CSAP, 5600 Fishers Lane, Rockwall II, Suite 815, Rockville, Maryland 20857, tel. implicit or explicit endorsement by the Election Assistance Commission of any commercial or private issues or products presented here. The review of validation records, specimen records, SOPs, staff training records, and practices associated with the eCCF will be part of the NLCP inspection process. This includes protecting the physical security of records, access controls, and computer security measures to safeguard confidential data in electronic form. establishing the XML-based Federal Register as an ACFR-sanctioned The Office of Management and Budget (OMB) has approved the use of the new Federal CCF until June 30, 2003. About the Federal Register This change would permit overprinting information on the form using standard width tractor feed printers rather than requiring more expensive wide carriage printers. Issued under the authority provided in Pub. The difference between the two forms is basically which agency has required the testing and the purpose of the testing. For complete information about, and access to, our official publications Luke Kibby. SE., Washington, DC 20590; telephone: (202) 366-3784; email: ODAPCWebMail@dot.gov. Each copy of the new Federal CCF will be on white paper. legal research should verify their results against an official edition of Federal Register provide legal notice to the public and judicial notice Decide on what kind of signature to create. Under provisions of Executive Order 12564 and 5 U.S.C. X Signature of Certifying Technician/Scientist (PRINT) Certifying Technician/Scientist's Name (First, MI, Last) Date (Mo/Day/Yr) Use the PDF linked in the document sidebar for the official electronic format. 11/07/2022, 189 legal research should verify their results against an official edition of The use of the eCCF will create an exception so that electronic signatures will be acceptable on these forms only and not throughout the rest of Part 40. If the agency determines that it will, the agency must prepare a regulatory flexibility analysis as described in the RFA. on (13) A reference mark(s) may be used to position the form in a printer to overprint information in the correct Start Printed Page 39159location or to optically scan the information in the various fields. The collector is also required to note the time of the collection, the date of collection, and the specific name of the delivery service to whom the specimen is released for shipment to the laboratory. the material on FederalRegister.gov is accurately displayed, consistent with This procedure uses the Federal Drug Testing Custody and Control Form (CCF) as approved by the Office of Management and Budget. The new Federal CCF is available on the SAMHSA website (www.health.org/workpl.htm) as an electronic .pdf file that can be opened, saved, and printed. This prototype edition of the Chain of Custody refers to the processes, or paper trail, that document s the transfer of materials from one person (or place) to the next. A sample of the proposed form was included in that notice. Effective August 30, 2021, the new Chain of Custody Form (CCF) must be used for all DOT/Federal testing. Your SSN is solicited, pursuant to Executive Order 9397, for purposes of associating information in agency files relating to you and for purposes of identifying the specimen provided for urinalysis testing for illegal drugs. L. 102-143. As a result of these two meetings, SAMHSA published a proposed revised Federal CCF in a Federal Register notice (64 FR 61916) on November 15, 1999. [My in-house] printing was flawless perfect. Finally, section (a)(5) of division H of the Fiscal Year 2005 Omnibus Appropriations Act, Public Law 108-447, 118 Stat. documents in the last year, 951 The President of the United States issues other types of documents, including but not limited to; memoranda, notices, determinations, letters, messages, and orders. 7301 note. The following instructions must appear on the back of the donor copy (Copy 5): A. Collector ensures that the name and address of the drug testing laboratory appear on the top of the CCF and the Specimen I.D. Drug Testing Chain of Custody Forms. If the donor refuses to sign the certification statement, the collector provides a remark in STEP 2 on Copy 1. This action amends the U.S. Department of Transportation's (DOT) regulations to incorporate changes to the Substance Abuse and Mental Health Services Administration's (SAMHSA) chain of custody and control form (CCF) recently approved by the Office of Management and Budget (OMB). In addition, placing the donor copy last, gives the donor the instructions for collecting the urine specimen and completing the Federal CCF. Their contact information is located under the medical review officer (MRO) section of your current CCF. documents in the last year, 271 Four comments recommended that the we retain the same sequence for the reasons for the test as on the current CCF. Every election office should have written chain of custody procedures available for public inspection prior to every election. Additionally, using white paper for all copies will reduce the cost to assemble the form and will make handwritten information more legible on all copies. Register documents. (9) The exact location for each item on the printed form may vary slightly from the location indicated on the sample form provided in Appendix A. Upon completion, the process should be reviewed and updated based on any lessons learned. documents in the last year, 809 on FederalRegister.gov The sequence of the copies for the new Federal CCF was changed to laboratory, MRO, collector, employer, and donor. The certification must include a statement providing the factual basis for this determination, and the reasoning should be clear. Agencies must perform a review to determine whether a rule will have a significant economic impact on a substantial number of small entities. This can cause delays in getting results. What form is used to document a DOT urine collection? About the Federal Register This effort included scheduling two public meetings attended by over 35 industry representatives who recommended most of the changes to the current Federal CCF. Choose My Signature. OMB approval of the new Federal CCF allows Federal agencies and employers regulated by the Department of Transportation (DOT) to begin using the new Federal CCF on August 1, 2000, for their workplace drug testing programs. Please do not include any personally identifiable information (PII) such as Social Security numbers, driver's license numbers, dates of birth, and mailing addresses. SAMHSA received thirty comments on the proposed changes from laboratories, printing firms, employers, organizations, and individuals. The procedures should be in writing with all steps documented. Im in the medical field. documents in the last year, 1463 The paper CCF is a carbonless form consisting of 5 copies as follows: The eCCF requires the same collection of information and distribution of information to the relevant parties as the paper CCF requires. To order new forms from Sanford OccMed, email us or call (844) 753-6367. Chain of Custody refers to the processes, or paper trail, that documents the transfer of materials from one person (or place) to the next. documents in the last year, 499 All comments were reviewed and taken into consideration in preparing the new Federal CCF. documents in the last year, 271 are not part of the published document itself. Submission of the information on the attached form is voluntary. This repetition of headings to form internal navigation links are not part of the published document itself. If the employer and donor copies are not entirely legible, the information can be obtained from the MRO or collector copies. The second major proposed change was to move the specimen bottle seal(s)/ label(s) from the right side of the form to the bottom of Copy 1. A Department of Transportation (DOT) chain of custody form is required when administering a DOT drug screen. and services, go to documents in the last year, 9 Drug Testing: Supply Chain Issues Cause Extension To Use Old Chain of Custody Forms. establishing the XML-based Federal Register as an ACFR-sanctioned SAMHSA and DOT concur that legibility is a concern and the best copies, beside the laboratory copy, should be the MRO and collector copies. All rights reserved. number. Typically, this test screens for five types of drugs. provide legal notice to the public or judicial notice to the courts. as a permanent record by the Anywhere Police Department. SAMHSA and DOT believe that one collector signature is sufficient to document chain of custody from this procedure. documents in the last year, by the Agricultural Marketing Service The entry for the Specimen Bottle(s) Released To may include transfer to temporary storage or transfer to another individual. Each document posted on the site includes a link to the Prior versions of federal custody and control forms (CCFs) used for drug testing must be replaced with new forms before the deadline of August 31, 2021. With the approved eCCF, HHS is not requiring collection of any new or different information. Step 4 is a revised chain of custody step that is initiated by the collector and completed by the laboratory after the specimen is accessioned by the laboratory. I. Collector turns to Copy 2 (MRO Copy) and instructs the donor to read the certification statement in STEP 5 and to sign, print name, date, provide phone numbers, and date of birth after reading the certification statement. (f) An employer who uses an electronic CCF must ensure that the collection site, the primary and split laboratories, and MRO have compatible systems, and that the employee and any other program participants in the testing process will receive a legible copy of the CCF. 7301, and Section 503 of Public Law 100-71, 5 U.S.C. documents in the last year, 499 on If you use Sanford OccMed for your drug testing program and you do all your testing at Sanford OccMed clinics, you do not need to do anything further. Upon completion, the process should be reviewed and updated based on any lessons learned. Federal Register issue. Every state and local jurisdiction has its own controls for ensuring the chain of custody of election materials is properly maintained. Until the ACFR grants it official status, the XML An agency may not conduct or sponsor, and a person is not required to respond to, a collection of information unless it displays a currently valid OMB control number. There were no comments submitted regarding this Privacy Act statement. This is the same information that is required on the current Federal CCF. on NARA's archives.gov. 11/07/2022, 808 Federal Register issue. In practice, a chain of custody is a chronological paper trail documenting when, how, and by whom individual items of physical or electronic evidencesuch as cell phone logswere collected, handled, analyzed, or otherwise controlled during an investigation. on 11/07/2022, 311 This document has been published in the Federal Register. Rather, it presents another means of compliance for all entities, as is currently permitted under the HHS mandatory guidelines. Call your clinic or sign in to do an e-visit. This can cause delays in getting results. [FR Doc. The documents posted on this site are XML renditions of published Federal The following Privacy Act Statement must appear on the back of the donor copy (Copy 5): Submission of the information on the attached form is voluntary. What is a Chain of Custody and Control Form? The OFR/GPO partnership is committed to presenting accurate and reliable This rulemaking is promulgated pursuant to the Omnibus Transportation Employee Testing Act (OTETA) of 1991 (Pub. The current Federal CCF has a July 31, 2000, expiration date. View results or schedule background screenings. The OFR/GPO partnership is committed to presenting accurate and reliable (15) The color of the preprinted information on the A specimen bottle tamper-evident seal/label may be different than the color of the preprinted information on the B specimen bottle tamper-evident seal/label. The President of the United States communicates information on holidays, commemorations, special observances, trade, and policy through Proclamations. F. Donor watches the collector pouring the specimen from the collection container into the specimen bottle(s), placing the cap(s) on the specimen bottle(s), and affixing the label(s)/seal(s) on the specimen bottle(s). The CCF is the tool by which agencies and Start Printed Page 19552participants in the testing process are assured that the specimen collected is actually that of the tested employee. To avoid discarding these forms, OMB is permitting the use of the old Federal CCF until supplies are exhausted, but not to be used beyond July 31, 2001. documents in the last year, 941 In the event laboratory analysis determines the presence of one or more illegal drugs in the specimen you provide, you will be contacted by an agency Medical Review Officer (MRO). The form is widely used by both private & public companies & federal government facilities. Select the Get form key to open the document and move to editing. Press tab to jump out of Main Navigation. documents in the last year, by the Agricultural Marketing Service corresponding official PDF file on govinfo.gov. You must complete the steps called for in paragraphs (a)(1) through (7) of this section in the employee's presence. SAMHSA and DOT agree with the comment because the vast majority of collections are split specimen collections rather than single specimen collections. All rights reserved. developer tools pages. Learn more here. The Public Inspection page Submit all of the required fields (they will be yellowish). Material Changes (1) Subsection 9.4.9.3.5.3 (2) is revised to include the requirement to trace firearms that are recovered in the course of criminal investigations and taken into federal custody. Its provisions make conforming amendments to include forms that have already been approved for use by OMB and that, by statute, the DOT is required to use. For more information regarding these burdens, you may review SAMHSA's ICR 201307-0930-003 and supplemental information at www.reginfo.gov. This change permits the MRO to record the determination for both the primary specimen and the split specimen (if tested) on the same copy and to use this copy to report results to the employer. The term "Chain of Custody" form is commonly referred in acronym usage as a CCF or CoC, and references a document or paper trail showing the seizure, custody, control, transfer, analysis, and disposition of physical and electronic evidence of a human specimen test. on NARA's archives.gov. In 40.3 revise the definition of chain of custody to read as follows: Chain of custody. Copy 1 has a one inch space at the top of the page reserved for the following items: the title Federal Drug Testing Custody and Control Form must be printed along the top edge, the OMB Number must appear in the right hand corner, name and street address of the certified laboratory that will test the specimen, a unique preprinted specimen identification number, an accession number after the specimen is received by the laboratory, and any other information (e.g., accounting code) the laboratory or user of the form may want to print on the form. The form contains all the history of a test. Currently you have JavaScript disabled. To ensure that the DOT regulations conform to SAMHSA's approved chain of custody and control procedures, the DOT is issuing this final rule to expand the current definition of the CCF in 49 CFR 40.3 to include all versions of the CCF as approved by OMB. The reverse side of each copy (i.e., Copy 1, Copy 2, Copy 3, Copy 4, and Copy 5) must have the Paperwork Reduction Act Notice statement. documents in the last year, 9 documents in the last year, 83 documents in the last year, 878 Register (ACFR) issues a regulation granting it official legal status. No. Accuracy is a very important function of a solid Chain of Custody procedure, because a good form carries reliable and defendable documentation. * * * * * (c) * * * The key to an effective chain of custody is to have a set of procedures which are followed in practice. This final rule does not require entities to use an Start Printed Page 19553eCCF. An electronic copy of a rulemaking document may be obtained by using the Internet1. For technical questions about this action, contact Mark Snider, Office of Drug and Alcohol Policy and Compliance, 1200 New Jersey Ave. documents in the last year, by the State Department 7301, test results may only be disclosed to agency officials on a need-to-know basis. documents in the last year, by the Fish and Wildlife Service Once the eCCF is approved for use through the NLCP inspection process, it may be used in the DOT drug testing program, as well as the Federal Workplace Drug Testing Program. to the courts under 44 U.S.C. Chain of Custody Definition. It ensures that the collector knows that the specimen must be directly transferred to a specific delivery service rather than to another individual or to temporary storage. On Nov 29, 2021, the Office of Management and Budget (OMB) has granted an extension for using the 2017 Federal Custody and Control Form (CCF) for urine specimens until August 31, 2023. Required fields are marked *. This change ensures that the primary specimen and split specimen laboratory test results are recorded on the same copy that is provided to the Medical Review Officer if the split specimen is tested. These can be useful DOT publishes rules on who must conduct drug and alcohol tests, how to conduct those tests, and what procedures to use when testing of safety-sensitive transportation employees in aviation, trucking, railroads, mass transit, pipelines, and other transportation industries.. Q&A: Does a chain of custody count as a drug test? on 2015-08256 Filed 4-10-15; 8:45 am], updated on 4:15 PM on Monday, November 7, 2022, updated on 8:45 AM on Monday, November 7, 2022. Executive Officer, Substance Abuse and Mental Health Services Administration. 1503 & 1507. We consider this individual to be the accessioner, and he or she is required to document the condition of the primary specimen bottle seal, sign the Federal CCF, print his/her name, the date the specimen was accessioned, and then to whom the specimen was released. The Non-Federal Drug Testing Custody and Control form is used to document the management and storage of a specimen from the moment a donor gives the specimen to the collector to the final destination of the specimen. SAMHSA and DOT believe that reducing the number of copies to 5 from 7 and ensuring that a good quality tamper-evident seal/label is properly placed on the form that the seals/labels will not interfere with the printing or overprinting process. The President of the United States issues other types of documents, including but not limited to; memoranda, notices, determinations, letters, messages, and orders. The EAC's Testing and Certification program is the critical first step in the process of maintaining the reliability and security of the voting systems used in our nation's elections. 11/07/2022, 311 What is the condition of the item upon receipt? Each seal/label must have the same specimen identification number (either preprinted or overprinted before use) that appears at the top of the form, a place for the collector to annotate the date of the collection, and a place for the donor to initial each label after it is placed on the specimen bottle. It does not create additional burdens, but may alleviate some paperwork burdens if entities opt to use the eCCF. Once a chain of custody process is initiated, it must be followed with every step documented. Register documents. They were concerned that placement of the seals/labels at the bottom of the form would jam the printers because of the thickness of the form. Get form Show details How it works Open the non dot chain of custody form download and follow the instructions Easily sign the non dot chain of custody form 2022 with your finger Send filled & signed printable non dot chain of custody form or save documents in the last year, 83 The reverse side of Copy 5 must also have the Privacy Act Statement (for Federal employees only) and the Instructions for Completing the Federal Drug Testing Custody and Control Form. The required statements and instructions for completing the Federal CCF are provided below. Counts are subject to sampling, reprocessing and revision (up or down) throughout the day. documents in the last year, 1379 The donor is required to read the certification statement, provide a signature, printed name, date of collection, daytime phone number, evening phone number, and date of birth. Section 553(b)(3)(B) of title 5, U.S. Code, authorizes agencies to dispense with notice and comment procedures for rules when the agency for good cause finds that those procedures are impracticable, unnecessary, or contrary to the public interest. In this instance, the DOT finds that notice and public comment to this immediately adopted final rule, as well as any delay in the effective date of this rule, is unnecessary, given that the electronic CCF (eCCF) has been approved for use by OMB and the DOT is bound by statute to follow SAMHSA's chain of custody and control procedures, to include use of an OMB-approved CCF. documents in the last year, 809 The authority for obtaining the urine specimen and identifying information contained herein is Executive Order 12564 (Drug-Free Federal Workplace), 5 U.S.C. documents in the last year, 44 These can be useful The Office of Management and Budget (OMB) has approved the use of the new Federal CCF until June 30, 2003. Assistance Commission sites do not represent any documents in the last year, 23 A Remarks line is provided when the collector is required to provide a comment. 49 U.S.C. Once a chain of custody process is initiated, it must be followed with every step documented. The collector marks the appropriate box to indicate the reason for the test and the appropriate box for the drug tests to be performed. It is currently in use. However, incomplete submission of the information, refusal to provide a urine specimen, or substitution or adulteration of a specimen may result in delay or denial of your application for employment/appointment or may result in removal from the Federal service or other disciplinary action. Peel Out! For more information, you may review SAMHSA's information collection request (ICR) 201307-0930-003 and supplemental information at www.reginfo.gov. Urine Specimen Collections The 2020 Federal Drug Testing Custody and Control Form (CCF) was revised and recently approved by the Office of Management and Budget (OMB) on August 17, 2020. To ensure uniformity among all Federal agency and federally regulated workplace drug testing programs, the use of an OMB approved Federal CCF is required. (4) The spaces for the employer name and address, MRO name and address, and the collection site address may have lines. We agree that that information is not always known by the collector and deleted the acronym from the new Federal CCF. The Public Inspection page may also There were no comments submitted regarding this step. Chain of Custody Drug Test The Federal CCF (also referred to as CoC - Chain of Custody) is accomplished in quintuplicate, with a copy for each of the concerned entities who gain custody of the sample along its trail in the process, as follows: Copy 1 - Test Facility Copy 2 - Medical Review Officer Copy 3 - Collector Copy 4 - Employer Copy 5 - Donor This may be useful if, at a later time, the donor claims that the collector did not follow the collection procedure. The Paperwork Reduction Act of 1995 (PRA) (44 U.S.C. This office provides oversight, monitoring and technical assistance on HAVA grant funds. The Regulatory Flexibility Act of 1980 (Public Law 96-354, RFA), 5 U.S.C. Substance Abuse and Mental Health Services Administration, HHS. 952, (Oct. 28, 1991)). rendition of the daily Federal Register on FederalRegister.gov does not If visiting a location, please review our visitor restrictions. Bring the new CCFs to Sanford OccMed at the next time of service. 2022, The U.S. Election Assistance Commission. One comment suggested adding a box to check when a specimen was dilute rather than requiring a comment to written on the Remarks line. Chain of custody (CoC), in legal contexts, is the chronological documentation or paper trail that records the sequence of custody, control, transfer, analysis, and disposition of materials, including physical or electronic evidence.Of particular importance in criminal cases, the concept is also applied in civil litigation and more broadly in drug testing of athletes and in supply chain . This step has a space for the name and address of the second laboratory, a certification statement, appropriate boxes for the certifying scientist to report the test result for the split specimen, a signature line, a line to print his or her name, and the date. If it is an observed collection, that box is checked and a remark is provided. The procedure used to document the handling of the urine specimen from the time the employee gives the specimen to the collector until the specimen is destroyed. A bar code I printed on the ta ". The OMB control number for this project is 0930-0158. New Documents Your refusal to furnish your number will not result in the denial of any right, benefit, or privilege provided by law. Amend 40.73 by revising paragraph (a) introductory text, redesignating paragraph (b) as paragraph (c), and adding a new paragraph (b) to read as follows: (a) As the collector, when using the paper CCF, you must do the following things to complete the collection process. This site displays a prototype of a Web 2.0 version of the daily The majority of comments supported the proposed changes. After this transfer, chain of custody for the specimen bottle(s) is documented by the laboratory using an internal chain of custody form.
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